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Graduate procedures(For Graduate student)

  • Please follow the instructions to complete school leaving Procedure before the deadline.
  • This method is applicable only to any student whose "Adviser Has No Access Rights to the National Yang-Ming University Web Portal" (such as an Adjunct Professor, Off-Campus Adviser, etc.), please download and fill out Consent Form for the School Leaving Process of Graduate Who Have Completed the Master or Doctoral Program at National Yang-Ming Universitybefore August 31, 2020.
  • Student who apply for delayed graduation and school leaving procedure, please do not apply for the school leaving instructions below.
  • The topic of the thesis should be the same as the “Consent Form of Thesis Approval” and "Registration of Graduate Degree Examintion Results".(※If there are any modifications, please modify on the “Consent Form of Thesis Approval”and "Registration of Graduate Degree Examintion Results" before proceeding to the Registration Section for school leaving procedure.)
  1. Processing time and venue

Date and time

Venue

February 24, 2020 August 31, 2020

Working hours08:30 AM– 17:00PM

Registration Section

( 3rd floor of Administration Building)

  • Non-working day:July 17, 2020;July 24, 2020;July 31, 2020;August 7, 2020;August 14, 2020;August 21, 2020
  1. Procedure for receiving a degree certificate:

Matters of concern

Explanation

1

All grades have been submitted

Please check all grades have been submitted.

  • Please check your grades online in advance. If the grade has not been notified, please confirm with the teacher; if the teacher had submitted, please contact the Registration Section.

2

Completion of thesis amendment

After completed the amendment of degree thesis, please get a “Consent Form of Thesis Approval” after being confirmed then signed by the advisor.

3

Upload of e-Thesis

Please follow the instructions of "Uploading and Inquiry of Thesis" in the library for uploading your thesis. The authorization letter for e-Thesis will be given after being approved by the library (will take 1-2 working days), Print out and get a signature from the advisor on the authority letter.

4

Notification of graduation

After the agreement of thesis approval has been signed and validated, please log in online to submit the “School Leaving Notice” according to the date of the signature.

※Graduates who apply for delayed graduation and the school-leaving program, please do not submit the “School Leaving Notice” in this semester.

RouteNYMU Portal / Administration / Student Administration / Change of Enrollment Status / School Leaving Notice)

  • Please fill the form correctly as the degree certificate will be based on the details filled. The degree certificate will be issued after 7 working days (need to complete the school-leaving formalities). Please arrange the schedule if you are in urgent need.

5

Print thesis

  • Please refer to the example for the format of the thesis.

The format of Front cover and Table of Contents. (Sample Download)

The inner pages of the thesis need to be bound

  1. A photocopy of the consent which has signed from advisor and the director of institute.
  2. A copy of the authorization letter for e-Thesis of the NYMU. (The system will automatically be generated after uploading)
  3. If you want to apply for the delayed publishing of hardcopy thesis, please fill in the “National Library Delayed Publication Application”, and send the original document to the Registration Section for processing.

6

School Leaving Procedure

 

  • School Leaving Procedure Checklist:
  1. Advisor : The school leaving procedure can only go through after being reviewed and agreed by the advisor.※ Need to ask for the signature of your advisor before proceed to the next checklist.
  2. Student Housing Guidance Section : Foreign students can skip this step. (Ext. 2307)
  3. Military Training Office:Foreign students can skip this step. (Ext. 2255)
  4. Instrumentation Resource Center (Termination of Authority in Instrumentation Resource Center)Please follow the regulations of the Instrumentation Resource Center. (Ext. 2382)
  5. Laboratory Animal Center (Termination of Authority in Laboratory Animal Center)Please follow the regulations of the Laboratory Animal Center. (Ext. 2282)
  6. Career Development Section: Foreign students can skip this step. (Ext. 2165)
  7. Library (Termination of Authority in Library)Check online for more detailed instructions on [Library] section. (Ext. 2311)
  8. Information and Communication Center (Confirm software application expenses) Non-debtor can skip this step. (Ext. 6111)
  9. Alumni Center (Confirm your personal contact information is correct)Check online for more detailed instructions on [Alumni] section. (Ext. 2140)
  10. Property Management Section (Return the graduation robe) Student who do not borrow the  robe can skip this step. (Ext. 2219)
  11. General Service Section (Confirm if there is any unpaid vehicle violation ticket)Student who do not violate can skip this step. (Ext. 2055)
  12. Living Guidance and Overseas Chinese Students Section: Foreign students can skip this step. (Ext. 2207)
  13. Director: Handle according to the regulations of various departments.
  14. Department OfficeHandle according to the regulations of various departments.
  15. Refund of tuition fees: The tuition fee will be refunded according to the completion date of the student’s school leaving procedure and the date of the semester. (Ext. 2037)

(※Students that require refunds need to complete the above checklists and complete the submission of the thesis to Registration Section first before applying for the refund.

  1. Payroll Section (Refund of tuition fees) Student who do not apply for refund can skip this step. (Ext. 2080)

7

Submit documents to

Registration Section

  • One copy of the thesis (Hardcover or softcover copy) (Thesis collected are for National Library collection purpose).

◎The inner pages of the thesis need to be bound:

  1. A photocopy of the consent form for thesis approval with the signature of the advisor and the director of institute.
  2. A copy of the authorization letter for e-Thesis of the National Yang Ming University. (The system will automatically be generated after uploading)
  3. If you want to apply for the delayed publishing of hardcopy thesis, please fill in the “National Library Delayed Publication Application”, and send the original document to the Registration Section for processing. Please do not bound in the thesis.
  • Consent Form of Thesis Approval(original version): (Download) (The signatures of advisor and director of institute are required.)
  • Registration of Graduate Degree Examintion Results(original version): (Downlaod) (If you do not have original version , please confirm with the department first whether all documents have been submitted to the Registration Section).
  • Student ID CardThe Registration Section will return the student ID after inspection. If your student ID is lost, please follow the procedure below. 

Students who lost their the student ID card, please download and fill in “Application form for Student ID Card replacement”, report the loss of student ID and cancel the refund procedure.  

8

Receive of a degree certificate

(Must complete the above items)

  • Sign after receiving Chinese and English degree certificates.

If the student cannot collect the certificates in person and need to entrust others to go through the school leaving formalities, please submit the identity card, student ID and the letter of authorization to the deputy, so that the degree certificate can be received on behalf.

 

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